For Facility Managers (FMs), every square foot of landscape represents an ongoing operational cost. Transitioning to artificial turf is a strategic capital project that converts a variable cost center into a predictable, low-maintenance asset.
Phase 1: The Business Case and Site Audit
Quantify Current Costs: Document all expenses for your largest turf area: water bills, mowing contracts, fertilizer/pesticide applications, aeration, overseeding, and irrigation repair.
Identify Pain Points: Note areas that turn to mud, have poor drainage, or require constant repair.
Define Goals: Is the driver water savings, labor reduction, year-round aesthetics, or creating a new usable space (e.g., employee lounge area)?
Phase 2: Specification and Procurement
Develop a Robust RFQ: Don’t just ask for price. Require:
Product specs (pile height, face weight, yarn type).
Proof of certifications (ASTM, ISO, FIFA if needed).
Sample of warranty document.
Detailed installation methodology.
List of similar commercial project references.
Evaluate Lifecycle Cost, Not Just Price: Use your Phase 1 data to model 10-year savings against the installation quote. A slightly higher-quality product with a longer warranty often provides better long-term value.
Phase 3: Project Implementation and Oversight
Manage the Install: Assign an FM point person to supervise base preparation—the most critical step. Ensure the installer follows the manufacturer’s specs.
Document Everything: Create a project file with the warranty, installation records, and product data sheets for future reference.
Phase 4: The New Maintenance Regime
Post-installation, maintenance is minimal but systematic:
Weekly/Monthly: Remove debris (leaves, litter).
Quarterly: Brush high-traffic areas to lift fibers; rinse to remove dust or pollen.
Annually: Inspect seams and edges; top up infill if necessary in intense use zones.
The FM's ROI Dashboard:
Track these metrics post-installation:
Reduction in water consumption (utility bills).
Reduction in landscaping contractor hours/invoices.
Elimination of irrigation repair costs.
Positive tenant or public feedback on aesthetics.
Conclusion: From Cost Center to Value Asset
Artificial turf allows FMs to reallocate budget and staff time to higher-priority tasks while presenting a perpetually well-kept property. It’s a proactive upgrade that demonstrates strategic resource management.
Optimize Your Grounds Ops.
Download our free Facility Manager’s Checklist for Artificial Turf Procurement at www.snailturf.com.
